Penguicon Planning 2016

Welcome to the 2016 timeline. Email information@penguicon.org if you have questions.

2015-08-15 09:31:31

Request Volunteer Needs/Changes from ConCom

find out needs of their particular position/changes from previous years

2015-08-15 09:31:31

Write/Create Volunteer Position Descriptions

Work with chair and asst chair on possible new positions (someone to cruise ground floor to guide people and clean up messes, for example)

2015-08-30 13:00:00

ConCom Meeting (August)

Enter story info here

2015-08-30 15:00:00

SMOS Party

Amanda Robinson's house

2015-08-30 16:03:32

Request ConChair's Thoughts on ConSuite Offerings

and ConChair Beer/Mead/Cider List

2015-09-01 09:31:31

Contact Previous Volunteers

Follow up with all previous year volunteers and any new interest

2015-09-13 21:09:04

Programming Meeting (Kick-off)

Led by: Head of Programming (Janet Gocay) introductions getting started

2015-09-15 21:09:04

Evaluate Ribbon Vendors

Deadline to choose a vendor: October 15

2015-10-11 21:07:17

Programming Meeting (Ideas 1)

Led by: Head of Programming (Janet Gocay) featured guests generating ideas for events contacting possible presenters following up on suggested events

2015-10-15 21:09:04

Choose Ribbon Vendor

Confirm pricing by November 1.

2015-10-24 09:31:31

Host first Penguicon Volunteer Make A Difference Day

2015-11-01 09:31:31

Begin work on Volunteer Handbook

Enter story info here

2015-11-01 21:09:04

Confirm Ribbon Pricing

2015-11-15 20:56:02

Programming Meeting (Ideas 2)

Led by: Head of Programming (Janet Gocay) featured guests generating ideas for events contacting possible presenters following up on suggested events

2015-11-16 01:46:01

Community Notice of Price Increase 1

2 week notice

2015-11-23 01:46:01

Community Notification of Price Increase 2

One week warning

2015-11-30 01:46:01

Community Notification of Price Increase 3

1 day notice

2015-11-30 23:59:59

Reg Price Increase on Dec 1

Increase price to $45

2015-12-01 21:09:04

Consider Opening Ribbon Ordering

2015-12-15 09:31:31

Invite Volunteers to Jan SMOS

Invite all volunteers to the Jan. SMOS for a meet/greet of ConCom and staff

2016-01-01 09:31:31

Finalize Volunteer Handbook

2016-01-01 20:57:45

Begin planning Volunteer Bash

Survey volunteers?

2016-01-04 21:09:04

Order Badgeholders & Lanyards

done very early so that we have time to dispute issues

2016-01-04 21:09:04

Open Ribbon Ordering (Deadline)

2016-01-10 20:56:02

Programming Meeting (Event Proposals Eval)

Led by: Head of Programming (Janet Gocay) preliminary evaluation of event proposals

2016-01-17 09:55:15

Community Notification of Price Increase 1

2 week warning

2016-01-24 09:55:15

Community Notification of Price Increase 2

One week warning

2016-01-30 09:55:15

Community Notification of Price Increase 3

One day warning

2016-01-31 23:59:59

Reg Price Increase on Feb 1

Increase price to $50

2016-02-01 20:57:45

Send Volunteer Training Plans to Volunteers

2016-02-01 20:57:45

Finalize placement of (some) Volunteers

Finalize placement of all volunteers that can be placed prior to schedule

2016-02-01 20:57:45

Send Volunteer Training Plans to Volunteers

2016-02-01 20:57:45

Volunteer/Charity Work Event

Host volunteer event to work with our Charity

2016-02-01 20:57:45

Send Volunteer Training Plans to Volunteers

2016-02-07 20:56:02

Programming Meeting (Accepting Events)

Led by: Head of Programming (Janet Gocay) accepting event proposals

2016-02-15 20:57:45

Volunteer Letter for Souvenir Book

2016-02-15 21:09:04

Send Staff Lists to Registration

Don't make Registration bug you! IF YOU HAVE NO STAFF: confirm that with Reg as well. registration@penguicon.org

2016-02-15 21:09:04

***Confirm Source of Individual Presenter Schedules

Checking that Programming will supply (date to expect them??)

2016-02-15 21:09:04

Plan to Send Individual Presenter Schedules to Registration

2016-02-15 21:09:04

Badge Artwork Deadline

give to Registration

2016-02-15 21:09:04

***Artwork Supplied for the Badge

Presumably this is some other action item, like "use artwork for badge to..."

2016-02-15 23:52:17

Vet and Upload Badge Artwork

May involve messing around with the script to make sure the badge size is same and name shows up in the right place, then upload to registration server.

2016-02-15 23:52:17

Reg Check on Staff Lists

Bug anyone who didn't send a staff list to you.

2016-02-22 21:09:04

***Use Staff List Supplied by ConCom

incomplete item

2016-03-01 20:57:45

Finalize Hrs for Volunteer Desk

Finalize hours for volunteer desk and communicate that to everyone

2016-03-06 20:56:02

Programming Meeting (Scheduling)

Led by: Head of Programming (Janet Gocay) scheduling events

2016-03-08 16:03:32

Notify Community of Ribbon Closing

1 week warning for ribbons 3 week warning for Reg

2016-03-08 21:09:04

Resolve Unpaid Ribbon Orders

Check for ribbon orders that haven’t been paid for and make reasonable efforts to resolve why not.

2016-03-14 23:59:59

Notify Community of Ribbon/Reg Closing

2 week warning on Reg 1 day warning on Ribbons

2016-03-15 20:57:45

Finalize all volunteer placements

Penguicon Planning 2016

Launch
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