Penguicon Planning 2016
Welcome to the 2016 timeline. Email information@penguicon.org if you have questions.
2015-08-15 09:31:31
Request Volunteer Needs/Changes from ConCom
find out needs of their particular position/changes from previous years
2015-08-15 09:31:31
Write/Create Volunteer Position Descriptions
Work with chair and asst chair on possible new positions (someone to cruise ground floor to guide people and clean up messes, for example)
2015-08-30 13:00:00
ConCom Meeting (August)
Enter story info here
2015-08-30 15:00:00
SMOS Party
Amanda Robinson's house
2015-08-30 16:03:32
Request ConChair's Thoughts on ConSuite Offerings
and ConChair Beer/Mead/Cider List
2015-09-01 09:31:31
Contact Previous Volunteers
Follow up with all previous year volunteers and any new interest
2015-09-13 21:09:04
Programming Meeting (Kick-off)
Led by: Head of Programming (Janet Gocay) introductions getting started
2015-09-15 21:09:04
Evaluate Ribbon Vendors
Deadline to choose a vendor: October 15
2015-10-11 21:07:17
Programming Meeting (Ideas 1)
Led by: Head of Programming (Janet Gocay) featured guests generating ideas for events contacting possible presenters following up on suggested events
2015-10-15 21:09:04
Choose Ribbon Vendor
Confirm pricing by November 1.
2015-10-24 09:31:31
Host first Penguicon Volunteer Make A Difference Day
2015-11-01 09:31:31
Begin work on Volunteer Handbook
Enter story info here
2015-11-01 21:09:04
Confirm Ribbon Pricing
2015-11-15 20:56:02
Programming Meeting (Ideas 2)
Led by: Head of Programming (Janet Gocay) featured guests generating ideas for events contacting possible presenters following up on suggested events
2015-11-16 01:46:01
Community Notice of Price Increase 1
2 week notice
2015-11-23 01:46:01
Community Notification of Price Increase 2
One week warning
2015-11-30 01:46:01
Community Notification of Price Increase 3
1 day notice
2015-11-30 23:59:59
Reg Price Increase on Dec 1
Increase price to $45
2015-12-01 21:09:04
Consider Opening Ribbon Ordering
2015-12-15 09:31:31
Invite Volunteers to Jan SMOS
Invite all volunteers to the Jan. SMOS for a meet/greet of ConCom and staff
2016-01-01 09:31:31
Finalize Volunteer Handbook
2016-01-01 20:57:45
Begin planning Volunteer Bash
Survey volunteers?
2016-01-04 21:09:04
Order Badgeholders & Lanyards
done very early so that we have time to dispute issues
2016-01-04 21:09:04
Open Ribbon Ordering (Deadline)
2016-01-10 20:56:02
Programming Meeting (Event Proposals Eval)
Led by: Head of Programming (Janet Gocay) preliminary evaluation of event proposals
2016-01-17 09:55:15
Community Notification of Price Increase 1
2 week warning
2016-01-24 09:55:15
Community Notification of Price Increase 2
One week warning
2016-01-30 09:55:15
Community Notification of Price Increase 3
One day warning
2016-01-31 23:59:59
Reg Price Increase on Feb 1
Increase price to $50
2016-02-01 20:57:45
Send Volunteer Training Plans to Volunteers
2016-02-01 20:57:45
Finalize placement of (some) Volunteers
Finalize placement of all volunteers that can be placed prior to schedule
2016-02-01 20:57:45
Send Volunteer Training Plans to Volunteers
2016-02-01 20:57:45
Volunteer/Charity Work Event
Host volunteer event to work with our Charity
2016-02-01 20:57:45
Send Volunteer Training Plans to Volunteers
2016-02-07 20:56:02
Programming Meeting (Accepting Events)
Led by: Head of Programming (Janet Gocay) accepting event proposals
2016-02-15 20:57:45
Volunteer Letter for Souvenir Book
2016-02-15 21:09:04
Send Staff Lists to Registration
Don't make Registration bug you! IF YOU HAVE NO STAFF: confirm that with Reg as well. registration@penguicon.org
2016-02-15 21:09:04
***Confirm Source of Individual Presenter Schedules
Checking that Programming will supply (date to expect them??)
2016-02-15 21:09:04
Plan to Send Individual Presenter Schedules to Registration
2016-02-15 21:09:04
Badge Artwork Deadline
give to Registration
2016-02-15 21:09:04
***Artwork Supplied for the Badge
Presumably this is some other action item, like "use artwork for badge to..."
2016-02-15 23:52:17
Vet and Upload Badge Artwork
May involve messing around with the script to make sure the badge size is same and name shows up in the right place, then upload to registration server.
2016-02-15 23:52:17
Reg Check on Staff Lists
Bug anyone who didn't send a staff list to you.
2016-02-22 21:09:04
***Use Staff List Supplied by ConCom
incomplete item
2016-03-01 20:57:45
Finalize Hrs for Volunteer Desk
Finalize hours for volunteer desk and communicate that to everyone
2016-03-06 20:56:02
Programming Meeting (Scheduling)
Led by: Head of Programming (Janet Gocay) scheduling events
2016-03-08 16:03:32
Notify Community of Ribbon Closing
1 week warning for ribbons 3 week warning for Reg
2016-03-08 21:09:04
Resolve Unpaid Ribbon Orders
Check for ribbon orders that haven’t been paid for and make reasonable efforts to resolve why not.
2016-03-14 23:59:59
Notify Community of Ribbon/Reg Closing
2 week warning on Reg 1 day warning on Ribbons
2016-03-15 20:57:45
Finalize all volunteer placements